How to Use AI to Turn Loom Videos into Written SOPs (in Minutes)

To turn a Loom video into a written Standard Operating Procedure (SOP) using AI, you simply need to record your screen, extract the transcript, and feed it into a Large Language Model like ChatGPT or Claude. This workflow allows small business owners to document complex operations in under five minutes—a task that previously took hours of manual typing. By using AI-driven process documentation, SMBs can reduce onboarding time by 60% and ensure 100% process consistency.

The biggest bottleneck in scaling a small business is “tribal knowledge”—the information stored in your head that hasn’t been written down. While traditional SOP writing is tedious, recording a Loom video is natural. However, a video alone is hard to search and reference. Converting that video into a structured, written document gives your team the best of both worlds: a visual guide and a searchable text manual.

1. Record the Master Process: Open Loom and record yourself performing the task. Don’t worry about “umms” or mistakes; focus on narrating exactly why you are clicking each button.
2. Extract the Transcript: Once the video is finished, click on the “Transcript” tab in Loom. Copy the entire text. (If you have Loom AI, you can use the “Summary” button, but a custom AI prompt usually yields a more professional result).
3. Structure with AI: Paste the transcript into the prompt provided below to generate a formatted SOP.

“You are a Senior Operations Manager. Below is a transcript of a screen recording. Please transform this transcript into a formal Standard Operating Procedure (SOP).

Format the output as follows:

• Title: Clear and descriptive.
• Objective: One sentence on what this process achieves.
• Prerequisites: Any tools or logins needed.
• Step-by-Step Instructions: Numbered list with clear actions.
• Pro-Tips: Any ‘insider’ knowledge mentioned in the video.

[PASTE TRANSCRIPT HERE]”

Tool	Best For	Key Feature
Loom AI	Fast Drafts	Auto-generates titles and summaries.
Scribe	Visual Steps	Captures clicks to create “how-to” screenshots.
Claude 3.5/4	Complex Logic	Best at following highly technical instructions.
Notion AI	Central Wiki	Directly converts notes into a database.

To make your SOPs even more effective, embed the original Loom video at the top of your internal document. This “Multi-Modal” approach caters to different learning styles: visual learners can watch the video, while those in a rush can scan the AI-generated text.